Onedrive For Business Tips And Tricks – What is OneDrive? Thinking about using OneDrive for Business? And where are OneDrive files stored? Microsoft MVP Benjamin Niaulin covers secure OneDrive file sharing, OneDrive for Business collaboration, and everything in between.
OneDrive and OneDrive for Business: They share a name, but they don’t offer the same things. So what’s the difference?
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You might think that “one is the business or professional version of the other.” But in reality they are not the same tool.
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Which version is right for you depends on what you store in the cloud and how you need to use it.
If you’ve ever used Windows, you’re probably familiar with OneDrive: it’s the cloud storage available in Windows Explorer and the default file storage option on Microsoft computers.
OneDrive is a personal cloud storage where you can store your files securely and access them later from any device.
With OneDrive, you can sync and store your personal files in one place, share them with friends and family, and access them from any device connected to the Internet. You can think of it as Microsoft’s version of Dropbox, iCloud or Google Drive.
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Signing up for a free Microsoft account gives you automatic access to OneDrive with 5GB of free storage.
OneDrive is a place where you can organize your files into folders and access them when you want, but most importantly, where you want.
It’s also part of your dashboard in the top left menu. you can quickly go to your e-mail, calendars, contacts or even create a new document online.
This can be a bit confusing at first due to its brand name. One might assume that ODFB is simply OneDrive with a few extra features to help businesses get work done. However, it has nothing to do with OneDrive in terms of what it is and what it does.
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OneDrive for Business is part of Microsoft 365 (or SharePoint Server if you’re on-premises) and is designed for organizations. It allows the company to provide employees with personal storage that can be managed from a central location.
OneDrive for Business is an online storage space intended for business use. OneDrive for Business is managed by your organization and allows you to share and collaborate on work documents with colleagues. Your organization’s site collection administrators determine what you can do in the library.
In short, OneDrive for Business brings teams together to collaborate on documents through, for example, a business account.
Close to the basic concept of OneDrive, with OneDrive for Business every team member in the organization has a storage space. The difference is in the platform used to provide the service; in this case it is SharePoint.
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Everyone in your organization uses their Active Directory or Microsoft 365 account to sign in if you’re using it to create your own SharePoint site. This was called “My Sites” in previous versions of SharePoint.
Summary: OneDrive for Business uses SharePoint to give everyone on your team a place to store documents and collaborate with others.
Because it uses SharePoint, it also offers more management options for working with documents. It doesn’t require being in the cloud and can be installed on your servers.
The purpose of this article is to compare the two, not to explain what OneDrive for Business is, which I covered in this article and recommend reading.
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The OneDrive website already has a comparison chart, but I think it’s missing some details. Here’s my expanded version:
As mentioned earlier, OneDrive is a place to store files in the cloud. You can store up to 5 GB of files organized in folders.
OneDrive is easy to use, and Microsoft has done a pretty good job of keeping it that way over the years. For example, you can drag and drop folders or load them using the document structure.
While OneDrive means storing your files in the cloud and accessing them wherever and whenever you want, it doesn’t mean you have to go through a browser every time.
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Technically, OneDrive for Business is a synchronization feature provided by SharePoint. But as a brand, it’s a professional version of OneDrive’s personal storage solution.
However, unlike its personal counterpart, OneDrive for Business is also available on-premise on the organization’s servers.
As you can see from the image above, it can be confusing at first for some users because the OneDrive for Business name is often just “OneDrive” in the user interface.
On this site, each user gets what SharePoint calls a document library. Documents are stored and managed there.
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Today, when we talk about document security or permissions, we often talk about “sharing”. Here’s what you’ll see in both OneDrive and OneDrive for Business.
Both offer a similar user experience. You can create a link with permissions so that anyone who receives the link can access the document anonymously or share documents using an email address.
The difference is, of course, that with OneDrive for Business it covers all services in the organization or connected to the organization. This means that you don’t necessarily need to know users’ email addresses to give them access to files and folders.
And whether you use OneDrive or OneDrive for Business, you can quickly see who has access to each document.
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I’d say the only major difference is with SharePoint (or OneDrive for Business) which is that you can create your own custom permission levels and add them to existing lists. OneDrive only allows you to select “Edit” or “Read”.
Of course, this depends on the definition of the word. But I think we can all agree that the core of collaboration software is helping Teams work together towards a common goal with minimal effort. It is also important to maintain the integrity of the document and avoid multiple copies.
Fortunately, both OneDrive and OneDrive for Business through SharePoint allow us to work on documents at the same time.
There isn’t one feature that makes it the best tool for collaboration, but small things combined, like content approval and document workflow, make teamwork much easier. Not to mention integrations with corporate social networks like Yammer. The adoption of cloud technology has increased dramatically in recent years, and file storage is usually a cloud service. This is because cloud storage allows organizations to reduce costs and make data more accessible, which promotes collaboration.
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Microsoft is responsible for the very popular cloud storage services. Microsoft OneDrive is a non-commercial product that comes standard with its email services. OneDrive for Business, on the other hand, is a business solution for cloud storage that is included in the Office 365 subscription.
OneDrive for Business is an evolution of a tool called Groove that was first introduced to consumers with Office 2007. The original idea of the tool was to enable collaboration on key files with team members without having to depend on a physical server. It allows you to sync files offline with other devices.
When Microsoft released SharePoint 2013, they released a new version of Groove along with SharePoint Workspace and called it SkyDrive Pro. SkyDrive Pro allowed users to synchronize SharePoint document libraries offline using a desktop installation. Microsoft later changed the name to OneDrive for Business after the lawsuit.
When looking for a cloud storage service, there are many factors to consider, such as price, data center location, storage features, and integrations. However, it is important not to overlook security when considering which service you want to use. You cannot rely on third parties to keep your information safe. Instead, you should review the available security features and understand which platforms would be best for the security of your data.
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Microsoft has built important security features into OneDrive for Business to help you keep data stored in the cloud safe. Since the first iterations of OneDrive for Business, many improvements have been made to these security controls.
OneDrive for Business communication is protected using SSL/TLS. This basically means that when you access, transfer or copy data to OneDrive for Business, there are security features in place to protect the data.
OneDrive for Business uses both disk- and file-level data-at-rest encryption to keep the actual content secure. Per-file encryption gives each encrypted file a unique encryption key, and each additional update to that file is encrypted with that key.
Sharing settings, permissions, and settings can be configured from the OneDrive admin center, ensuring that your OneDrive for Business environment operates under a least-privileged policy. From the admin center, you can control which sharing links are used by default when users share items. whether you want it open to everyone, just people in your organization, or specific people.
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OneDrive for Business is particularly popular because it allows users to synchronize content between multiple devices. Files may only be available online,